Smart running your gym (partially) unmanned?

Running a gym with no staff? That's possible! An unmanned gym offers 24/7 access for members, while you, as the owner, spend less time on daily operational tasks. But unmanned does not necessarily mean completely unmanned. Of course, you can run a gym completely without staff, but it can also be smart to extend your opening hours while still deploying staff at peak times. This offers flexibility and extra service when needed. In this blog, you can read step by step how to set up a (partially) unmanned gym and what to take into account.

1. Choose a smart access control system An unmanned gym is all about automatic access. You want members to come in without problems, but you also want unauthorized people not to get access. This is possible with:

• QR code access: Members simply scan their phones to enter. With Appybee's QR access control system, this is seamlessly integrated with your membership administration, so that only active members get access.
• RFID/NFC cards: Fast and secure access with a personal card. AppyBee supports RFID and NFC technology, which ensures reliable and efficient access.
• Linking to an app: Direct integration with your subscription system. Members easily manage their access and subscriptions via the Appybee app, providing a streamlined user experience.

Make sure that your access control is linked to your membership administration. This way, only those who have paid have access to the gym. With AppyBee, this link is standard, so you don't have to worry about it.

2. Automate your subscriptions and payments You don't want to manually deal with enrollments. That's why a self-service registration process is essential. With the right software, members can register online and pay directly via iDeal, SEPA or credit card. This avoids red tape and ensures a streamlined experience. AppyBee offers a fully automated registration and payment system, linked to your membership administration.
3. Provide camera security and remote supervision An unmanned gym does not mean that there is no control. With smart cameras, you can keep an eye on everything:

• 24/7 CCTV for safety and prevention.
• Watch live via an app, so you always know what's happening.
• Automatic notifications in case of illicit behavior.

Advanced platforms such as AppyBee offer integrations between the member administration system and camera security. This way, you can see exactly who is present, linked to their access history. This increases safety and supervision without having to be physically present.

4. Arrange a smart cleaning and maintenance plan No staff means you have to be smart about maintenance and hygiene:

• Automatic notifications when a device requires maintenance.
• Usage-based cleaning planning, for example via sensors in the gym or changing rooms.
• Allow members to contribute by enabling notifications via an app.

5. Provide good customer service without a physical counter Members sometimes have questions, even if there are no staff present. Provide support via:

• Chat or WhatsApp for quick help.
• Frequently Asked Questions (FAQ) in the app.
• Automated emails with explanation and guidance.

With these tools, members still feel supported, without having to be physically present.

6. Make your marketing and membership recruitment smart and automated An unmanned gym needs a continuous stream of new members. Use automated marketing to convert leads into customers:

• Free trial or day pass via a QR code in your marketing.
• Automated email funnels for lead nurturing.
• Social media ads focused on your target group.
• Referral actions where existing members nominate new members.

Ready to automate your gym? With the right software and smart tools, you can turn your gym into a successful unmanned gym. AppyBee helps you with access control, automation and member management in one system. Want to know how? Schedule a free demo and discover how to run your gym 24/7, completely or partially without staff!

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