Promo, discount, or signup fee? Just adjust the first payment.

More room for promotions. Without cluttering your admin.

You want to run a spring promo. A loyal member gets a custom deal. Someone signs up with a €10 welcome discount. And occasionally, you charge a €25 signup fee.

All logical. All good for your business. And all tricky to combine with just one fixed membership.

Until now, the workaround was usually creating an extra membership. Or manually fixing it afterwards. Time lost, confusing invoices, and an annoyed bookkeeper.

That’s why we built Flexible First Payment . Truly the simplest solution to the most common problem: sometimes you just want to adjust the first amount — not the entire membership.

What does it do exactly?

With every manual sale, you can adjust three things — just for that single sale. The membership itself stays untouched.

1. The first installment amount
Plus, minus, or zero. Whatever you want.

• + €25 signup fee
• – €10 welcome discount
• €0 through a promotion or partner deal

2. The invoice description
No more vague line items on the invoice. You decide what it says:

• “One-time signup fee”
• “Spring Promo 2026”
• “First month personal deal”

Clear for your member. Clear for your bookkeeping.

3. When the promo applies

• Always applicable
• Or only on a new member’s first purchase

This prevents an existing member from accidentally claiming your welcome offer twice.

Why is this useful?

In a nutshell:

• No more promo memberships alongside your regular memberships
• No workarounds in Excel
• No errors on invoices
• New leads convert faster with limited-time deals
• And you maintain één clean, organized administration

Super handy, especially if you run frequent promos or close 1-on-1 deals.

Real-life example

Summer promo, new member joins:

• First payment: – €15 discount
• Invoice description: “Summer promo – welcome discount”
• Only valid: on the first purchase

You check the box, sell the membership, and everything is immediately accurate on the invoice and in the payment system. The direct debit simply collects the standard amount from the second month onwards. No more manual work.

What it delivers

More commercial freedom, less admin. A system that moves with your actions instead of forcing you to adapt your actions to the system.

And that’s exactly what AppyBee does for 800+ gyms and studios: save 10–15 hours per week on admin, so you focus on your members.

Try it yourself?

Want to see how Flexible first payment works in your situation? Book a free 15-minute demo — we’ll show you in one go.

👉 Book your demo